Executive Assistant
Austin, TX – Full Time
A little about us:
As one of the only agencies in the world dedicated to email marketing, Trendline Interactive offers a full suite of strategic, creative, and technical services. Our industry-leading research has helped our clients reach, engage, and convert both B2B and B2C audiences in ways most other agencies can’t. As the demands of our client base grow, so do our staffing needs.
A little about this role:
As our Executive Assistant, you will work directly with Trendline’s CEO and Trendline’s Vice President of Finance and Human Resources to ensure smooth day-to-day business operations and enhance the effectiveness of these executives. This highly trusted position requires you to interact with all levels of employees, partners, vendors and clients as you will often act as the first line of communication between the CEO and the outside world and as a direct liaison between employees and Human Resources. Additionally, you will have regular duties ranging from arranging travel and organizing events to filing documents and purchasing office supplies. You will be expected anticipate upcoming needs to follow through without being reminded.
This position requires you to have strong people skills that will represent Trendline and our executive leadership well. We are looking for someone that is outgoing, organized, exercises good judgement, and is thrives working in a fast-paced environment.
Responsibilities:
  • Administrative/personal assistant support to CEO and Vice President Finance and Human Resources
  • Facility support including but not limited to filing, keeping office supplies stocked, checking the PO Box and overseeing all aspects of general office coordination
  • Entering bills into QuickBooks
  • Managing expense reports and personal reimbursements
  • Tracking all corporate credit card transactions
  • Collect and maintain company inventory
  • Onboarding new employees
  • Coordinating corporate travel
  • Managing calendars
  • Office/facilities management
  • Event coordination for in-town personnel and clients
Qualifications:
  • Intermediate to advanced knowledge of Microsoft Office applications
  • Must be proficient in QuickBooks Online or willing to learn
  • Must be internet literate and be comfortable in an online environment
  • Excellent organizational skills. Ability to keep neat and accurate records in cloud filing systems that are organized and easily accessible.
  • College degree preferred
  • Ability to manage multiple projects concurrently
  • Detail-oriented, self-directed and able to set priorities
  • Professional in both verbal and written communication
  • A team player who also works well independently, thinks creatively, solves problems and takes initiative
  • An excellent and inquisitive troubleshooter
  • Comfortable with tight deadlines; organized, efficient, detail-oriented and able to multitask
  • A team player who thrives on helping others and takes pride in group accomplishments
  • Attention to detail in everything that you do. That said, lets see how much attention to detail you have. In your first email to us, please tell us the name of Trendline’s CEO
  • Ability to work effectively within a team in a fast-paced, entrepreneurial environment
What Trendline Offers:
  • Money. Duh.
  • Vacation. We don’t tell you how much vacation to take – just don’t leave us hanging
  • Benefits. Healthcare as well as some intangible things
  • Team. A multi-disciplinary group that works as one unit to meet client objectives
  • Respect. Everyone has a voice at the table
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