As one of the only agencies in the world dedicated to email marketing, Trendline Interactive offers a full suite of strategic, creative, and technical services. Our industry-leading research has helped our clients reach, engage, and convert both B2B and B2C audiences in ways most other agencies can’t. As the demands of our client base grow, so do our staffing needs.
A little about this role:
As our Executive Assistant, you will work directly with Trendline’s CEO and Trendline’s Vice President of Finance and Human Resources to ensure smooth day-to-day business operations and enhance the effectiveness of these executives. This highly trusted position requires you to interact with all levels of employees, partners, vendors and clients as you will often act as the first line of communication between the CEO and the outside world and as a direct liaison between employees and Human Resources. Additionally, you will have regular duties ranging from arranging travel and organizing events to filing documents and purchasing office supplies. You will be expected anticipate upcoming needs to follow through without being reminded.
This position requires you to have strong people skills that will represent Trendline and our executive leadership well. We are looking for someone that is outgoing, organized, exercises good judgement, and is thrives working in a fast-paced environment.
Administrative/personal assistant support to CEO and Vice President Finance and Human Resources
Facility support including but not limited to filing, keeping office supplies stocked, checking the PO Box and overseeing all aspects of general office coordination
Entering bills into QuickBooks
Managing expense reports and personal reimbursements
Tracking all corporate credit card transactions
Collect and maintain company inventory
Onboarding new employees
Coordinating corporate travel
Event coordination for in-town personnel and clients
Intermediate to advanced knowledge of Microsoft Office applications
Must be proficient in QuickBooks Online or willing to learn
Must be internet literate and be comfortable in an online environment
Excellent organizational skills. Ability to keep neat and accurate records in cloud filing systems that are organized and easily accessible.
College degree preferred
Ability to manage multiple projects concurrently
Detail-oriented, self-directed and able to set priorities
Professional in both verbal and written communication
A team player who also works well independently, thinks creatively, solves problems and takes initiative
An excellent and inquisitive troubleshooter
Comfortable with tight deadlines; organized, efficient, detail-oriented and able to multitask
A team player who thrives on helping others and takes pride in group accomplishments
Attention to detail in everything that you do. That said, lets see how much attention to detail you have. In your first email to us, please tell us the name of Trendline’s CEO
Ability to work effectively within a team in a fast-paced, entrepreneurial environment
What Trendline Offers:
Vacation. We don’t tell you how much vacation to take – just don’t leave us hanging
Benefits. Healthcare as well as some intangible things
Team. A multi-disciplinary group that works as one unit to meet client objectives